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As team manager, you control who is on your roster. This guide covers how to add and remove players, what the size limits are, and what to watch for to keep everyone eligible on match day.

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Roster size limits

You need at least 3 players to register for a season. You can carry up to 6 players — this gives you flexibility if someone is unavailable for a match night.
All players who play in a match must be on your registered roster. You cannot field a player who is not on your team page, even if they are a friend filling in for one night.

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Adding players to your roster

Players join your team using your team’s invite code. You share the code; they enter it.
1

Find your invite code

Go to your team page and locate the Invite Code section. You can copy the code or the full invite link directly.Team page with the Invite Code section showing a code and a copy link button
2

Share the invite code or link

Send the invite code or the invite link (https://c3esports.com/teams/join?code=YOURCODE) to the player you want to add. Discord DM or your team server is the easiest way.
3

Player uses the code

The player navigates to c3esports.com/teams/join, enters the code, and clicks Join Team. They are added to your roster immediately.
4

Verify their eligibility

After they join, check their status on your team roster page. Players who are missing .edu verification or Discord linking will show a warning icon.Roster table showing a player with a yellow warning icon labeled "Discord not linked"
If a player cannot use your invite code, it is almost always because they have not yet verified their .edu email or linked Discord. Direct them to the Getting Started guides.
The platform’s player search (used in some admin contexts) only surfaces players who meet all eligibility requirements. A player will not appear if they:
  • Have not verified a .edu email address
  • Have not linked a Discord account
  • Are already on another active team’s roster

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Removing a player from your roster

1

Go to your team roster page

Navigate to your team page and click the Roster tab.
2

Click the remove button

Find the player you want to remove and click the Remove (or three-dot menu → Remove from Roster) button next to their name.Roster table row with a kebab menu open showing a "Remove from Roster" option
3

Confirm removal

A confirmation dialog appears. Confirm that you want to remove the player. The action is immediate.
Removing a player mid-season has standings and eligibility implications. Review Roster Rules before making mid-season changes. In particular, there are roster lock dates after which changes require staff approval.

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Roster locks and transfer windows

Rosters are locked after a certain date each season. After the lock:
  • Adding new players requires a staff-approved transfer or emergency sub request
  • Removing players may affect your team’s minimum eligibility
Transfer windows — short periods where roster changes are permitted — are announced on the Seasons page and in Discord. Check Roster Rules for specific timing per season.

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Keeping your roster eligible

Before every match week, do a quick eligibility check on your roster page:
  1. Every player competing must have a green checkmark on all three requirements: .edu verified, Discord linked, not on another team.
  2. You must have at least 3 eligible players available for each match.
  3. If a player has lost eligibility (e.g., graduated, transferred), notify staff promptly.
Set a reminder to check roster eligibility at the start of each match week. Catching issues early gives your players time to fix them before match night.

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Regenerating the invite code

If your invite code is accidentally shared publicly or with someone you do not want on the team, regenerate it immediately:
  1. Go to Team Settings (gear icon on your team page).
  2. Click Regenerate Invite Code.
  3. The old code is immediately invalidated. Share the new code only with trusted players.
See Team Settings for more options.